Getting Started
BitoHRIS is a comprehensive Human Resource Information System that streamlines all HR operations in one platform. From employee management and payroll processing to leave tracking and asset management, BitoHRIS helps organizations manage their workforce efficiently.
Understanding Your Role
BitoHRIS has four user roles with different access levels:
Admin/HR
Full system access for HR managers
Employee
Personal features and requests
Accounts
Asset and loan approvals
Pre-joinee
Profile setup and documents
How to Log In
Employee Login
Open BitoHRIS
Open BitoHRIS in your browser and navigate to the Employee login page.
Enter Credentials
Enter your registered email address and password.
Complete CAPTCHA
Complete the slider CAPTCHA verification and click "Login".
Verify OTP
Check your email for a 6-digit OTP, enter it and click "Verify".
Other Login Types
Admin Login
Navigate to Admin login page, enter admin email and password, click "Login".
Accounts Login
Navigate to Accounts login page, enter email and password, click "Login".
Pre-joinee Login
Navigate to Pre-joinee login page, enter email and password, click "Login".
Forgot Password
If you've forgotten your password:
- Click "Forgot Password" on the login page
- Enter your registered email address
- Check your email for reset instructions
- Follow the link to set a new password
First Time Setup
After your first login, we recommend:
- Complete your profile - Add personal details and contact information
- Upload profile picture - Make it easy for colleagues to recognize you
- Add bank details - Required for salary processing
- Upload documents - Submit required identity and qualification documents
- Take the tour - Follow the interactive guide to learn the system
For Employees
As an employee, you have access to manage your profile, apply for leaves, request assets, submit reimbursements, and more.
Employee Dashboard
Your dashboard shows a quick overview of:
Loan Requests
Active Loans
Assigned Assets
Your Assets
Infra Requests
IT Status
Welcome
Your Name
Managing Your Profile
Viewing Your Profile
Click "Profile" in the sidebar. View your personal information, employment details, and documents.
Editing Your Profile
Click "Profile" > "Edit Profile". Update personal details, contact info, emergency contacts, bank details, then click "Save Changes".
Required Documents
| Document | Description |
|---|---|
| Aadhar Card | Front and back images |
| PAN Card | Income tax identification |
| Voter ID | Government ID proof |
| Board Certificate | 10th/12th marksheet |
| Degree Certificate | Graduation documents |
| PG Certificate | Post-graduation (if applicable) |
| Resume | Updated CV |
| Form 11 | PF nomination form |
Leave Management
Viewing Your Leave Balance
Click "Leave Management" in the sidebar. View your dashboard showing total holidays, applied leaves, weekends, and leave type balances.
Applying for Leave
Go to Leave Management
Click "Apply Leave" or the "+" button.
Fill Leave Request
Select Leave Type, choose From Date and To Date, select if half day, enter Reason.
Submit
Click "Submit". Your request goes to your manager for approval.
Leave Status
Pending Waiting for approval
Approved Request accepted
Rejected Request denied
Withdrawn You cancelled
Loan Management
Applying for a Loan
Loan Application
Go to Loans > Click "Apply for Loan" > Enter Loan Amount, select Reason, add supporting documents > Click "Submit". Your request goes through the approval workflow.
Loan Approval Workflow
HR Manager
Initial review and approval
Accounts
Financial approval
Disbursement
Loan disbursed/closed
Asset Requests
Requesting an Asset
Click "Asset Request" in sidebar > Click "New Request" > Select asset type (laptop, phone, etc.) > Add specific requirements > Click "Submit".
Reimbursement Requests
Submitting a Reimbursement
Click "Reimbursement" > Click "New Request" > Select Expense Type, enter Amount, select Date, add Description, attach Receipt/Bill > Click "Submit".
Reimbursement Status
| Status | Meaning |
|---|---|
| Requested | Submitted, awaiting review |
| Approved | Approved for payment |
| Accepted | Processed for payment |
| Rejected | Request denied |
Other Employee Features
For Admins/HR
As an Admin or HR manager, you have full access to manage employees, payroll, leaves, assets, and all organizational settings.
Admin Dashboard Overview
Employee Count
Total Active
Asset Requests
Pending
Pre-joinees
Pending
Loan Requests
Active
Applied Leaves
Pending
Probation
Completing
Birthdays
This Month
Anniversaries
This Month
Employee Management
Viewing All Employees
Click "Employees" in sidebar. View complete employee list. Use search and filters to find specific employees.
Adding New Employee
Go to Employees > Click "Add Employee" > Fill in personal info, employment details, salary structure, bank details > Click "Save".
Payroll System
Payroll Dashboard
Click "Payroll" to access payroll features. View total payout, deductions, employee count, and working days for the month.
Adding Salary Input
- Go to Payroll > Add Salary
- Select the employee
- Enter salary components (Basic, HRA, DA, etc.)
- Enter deductions (PF, ESI, TDS, etc.)
- Add variable pay
- Click "Save"
Final Settlement
- Go to Payroll > Final Settlement
- Select the employee
- Calculate pending salary
- Add leave encashment
- Add gratuity (if applicable)
- Process payment
Leave Management (Admin)
Approving Single Request
Click on a leave request, review details, click "Approve" or "Reject", add comments if needed.
Bulk Action
Select multiple requests using checkboxes, click "Approve Selected" or "Reject Selected".
Asset Management
Adding New Assets
Go to Assets
Click "Add Asset" button.
Enter Asset Details
Asset name, description, category, serial number, purchase date, value, status.
Save
Click "Save" to add to inventory.
Assigning Assets to Employees
Go to Assets > Select an available asset > Click "Assign" > Select the employee > Add assignment date and notes > Click "Confirm".
Letter Generation
Other Admin Features
| Feature | Description |
|---|---|
| Pre-joinee Management | View, approve/reject new hire profiles |
| Department Setup | Manage departments and designations |
| Appraisal Management | Create cycles, assign reviewers |
| Infrastructure Management | Handle IT requests and assignments |
| Company Policies | Add, edit, delete policy documents |
| Email to Employees | Send bulk emails to staff |
For Accounts
As an Accounts team member, you manage asset inventory, process loan approvals, and handle financial aspects of HR operations.
Accounts Dashboard
Your dashboard shows:
- Asset management overview
- Pending loan approvals
- Stock inventory status
Asset Management (Accounts)
Stock List
Go to Stock List to view current stock levels. Update inventory as needed.
Asset History
Go to Asset History to view asset movement and assignment history.
Asset Returns
Go to Asset Returns to process returned assets and update status.
Asset Purchase
Go to Asset Purchase to record new asset purchases and add to inventory.
Loan Approvals (Accounts)
Processing Loan Approval
Click "Loans"
View loans pending accounts approval.
Review Details
Click on a loan request. Verify HR approval status. Review financial details.
Approve or Reject
Click "Approve" for disbursement, or "Reject" with reason.
For Pre-joinees
As a new hire, you need to complete your profile setup and upload required documents before your official joining.
Getting Started
As a new hire, you need to:
- Log in with credentials provided by HR
- Complete your profile information
- Upload required documents
- Wait for HR approval to complete onboarding
Profile Setup
Complete Your Profile
Go to Profile after login. Fill in all required information: Personal details, Contact information, Address details, Emergency contacts. Click "Save".
Document Upload
Upload Required Documents
Go to Update Document. Upload: Identity proof (Aadhar, PAN), Educational certificates, Previous employment documents, Photographs. Ensure all documents are clear and readable. Click "Submit".
What Happens Next?
HR Reviews
HR reviews your profile and documents
Approval/Rejection
If approved, you become a full employee. If rejected, HR contacts you for corrections.
Full Access
Once approved, log in as Employee with full access
Troubleshooting
Common issues and how to resolve them.
Login Issues
Can't Log In
Check if CAPS LOCK is on. Verify you're on the correct login page for your role. Try "Forgot Password" to reset. Contact HR if problem persists.
Not Receiving OTP
Check your spam/junk folder. Wait a few minutes and try "Resend OTP". Verify your email address is correct. Contact IT support.
Document Upload Issues
File Upload Fails
Check file size (usually max 5MB). Use supported formats (PDF, JPG, PNG). Ensure stable internet connection. Try a different browser. Clear browser cache and retry.
Leave Request Issues
Can't Apply for Leave
Check if you have sufficient leave balance. Verify the dates are not holidays. Check if another leave request is pending for same dates. Contact HR if restrictions apply.
Payroll Issues
Salary Statement Not Showing
Payroll may not be processed yet for current month. Check previous months for statements. Contact HR/Accounts for status.
Frequently Asked Questions
Find answers to the most common questions about BitoHRIS.
General Questions
Yes, BitoHRIS works on mobile browsers. Use any modern browser to access.
Use the "Forgot Password" option on the login page to reset your password.
Only HR administrators and authorized personnel can view your complete profile.
Yes, all data is encrypted and securely stored. Contact your administrator for security policy details.
Leave Questions
Check your Leave Management dashboard for complete leave balance by type.
Contact HR to cancel an already approved leave.
You can apply again with different dates or contact your manager for clarification.
Yes, select the half-day option when applying for leave.
Payroll Questions
Salary is typically credited by the last working day of the month. Contact HR for exact dates.
Go to Payroll section and download payslip for the required month.
Common deductions include PF, ESI, TDS, and loan repayments. Check your salary statement for details.
Loan Questions
Typically 3-5 working days after submission, depending on HR and Accounts availability.
This depends on company policy. Check with HR for loan eligibility.
Loan EMIs are typically deducted from monthly salary.
Asset Questions
All company assets must be returned during the exit process.
You can mention preferences in your request, but allocation depends on availability.
Keyboard Shortcuts
| Shortcut | Action |
|---|---|
| Enter | Submit form |
| Esc | Close modal/popup |
| Tab | Move to next field |
| Shift + Tab | Move to previous field |
Need More Help?
- Contact your HR Administrator
- Reach out to IT Support for technical issues
- Email support for system-related queries
