Agreement Overview
These Terms & Conditions ("Terms") govern your access to and use of BitoHRIS, a Smart Human Resource Information System (HRIS) platform, including its website, applications, APIs, and related services (collectively, the "Services"). By accessing or using BitoHRIS, you agree to be bound by these Terms. If you do not agree, you must discontinue use of the Services.
1. Definitions
The following terms have specific meanings throughout this agreement:
Refers to the HR management platform operated by PayBito.
Refers to any individual accessing the Services.
Refers to an employer or entity using BitoHRIS.
Refers to employees, HR staff, or representatives granted access by an Organization.
Refers to employee, applicant, contractor, and employment-related data processed within the platform.
2. Eligibility
To use BitoHRIS, you must meet the following requirements:
Age Requirement
Be at least 18 years of age
Legal Authority
Have authority to bind your organization (if applicable)
Lawful Purpose
Use the Services solely for lawful employment and HR management purposes
3. Account Registration & Access
Your account security and management responsibilities:
- Accurate and complete information must be provided during registration
- Login credentials must be kept confidential
- Organizations are responsible for managing user roles and permissions
- All activity under an account is the responsibility of the Organization
4. Acceptable Use
You agree not to engage in the following prohibited activities:
- Use BitoHRIS for unlawful, discriminatory, or unethical activities
- Upload false, misleading, or unauthorized HR data
- Attempt to gain unauthorized access to systems or data
- Introduce malware or harmful code
- Violate employment, labor, or data protection laws
5. HR Data & Data Protection
Understanding data roles and responsibilities:
| Role | Responsibility |
|---|---|
| Organization (Data Controller) | Acts as Data Controller for all HR Data processed in BitoHRIS |
| BitoHRIS (Data Processor) | Acts as Data Processor, processing HR Data solely to provide the Services |
Your Responsibilities
- Organizations confirm they have legal authority to collect and process HR Data
- Data handling practices are governed by the BitoHRIS Privacy Policy
- Comply with all applicable employment and data protection regulations
Data Protection
For complete details about how we handle HR data, please review our Privacy Policy.
6. Employee & Applicant Rights
Organizations are responsible for:
7. Data Deletion & Account Termination
Data Deletion Requests
Authorized administrators may request deletion of HR Data using the Data Deletion Request option in account settings.
Permanent Removal
Deleted data cannot be recovered. Please ensure you have exported necessary records before requesting deletion.
Legal Retention
Certain data may be retained where legally required under employment or tax regulations.
Account Termination Impact
Termination of an account may result in permanent data loss including all employee records.
8. Subscriptions, Fees & Billing
- Some features may require a paid subscription
- Pricing and billing terms are displayed on the BitoHRIS website
- Fees are billed in advance and are non-refundable unless stated otherwise
- Failure to pay may result in suspension or termination
| Payment Issue | Consequence |
|---|---|
| Late Payment | Service suspension after grace period |
| Failed Payment | Automatic retry, then account hold |
| Non-Payment | Account termination and potential data deletion |
9. Third-Party Services & Integrations
BitoHRIS may integrate with payroll systems, attendance devices, or compliance tools.
BitoHRIS is not responsible for:
- Availability or performance of third-party services
- Data handling practices of third-party providers
- Issues caused by third-party integrations
10. Intellectual Property Rights
BitoHRIS Ownership
BitoHRIS owns all rights to the platform, software, and branding. No rights are granted to copy, modify, or distribute BitoHRIS intellectual property without permission.
Organization Data Ownership
Organizations retain ownership of their HR Data. Organizations grant BitoHRIS a limited license to process data solely to provide the Services.
11. Confidentiality
Both parties agree to:
- Maintain confidentiality of non-public business and HR information
- Use confidential information only for permitted purposes
- Protect sensitive HR Data from unauthorized disclosure
12. Service Availability & Modifications
- BitoHRIS does not guarantee uninterrupted or error-free operation
- Features and functionality may be modified or discontinued at any time
- Scheduled maintenance will be communicated in advance when possible
13. Disclaimer of Warranties
Legal Disclaimer
To the maximum extent permitted by law:
- BitoHRIS disclaims all express or implied warranties
- No guarantee is made regarding compliance outcomes or HR decisions
- Use of the Services is at your own risk
14. Limitation of Liability
BitoHRIS shall not be liable for:
| Category | Exclusion |
|---|---|
| Indirect Damages | Indirect, incidental, or consequential damages |
| Data Loss | Loss of data, revenue, or business opportunities |
| User Errors | Errors resulting from incorrect data provided by users |
15. Indemnification
You agree to indemnify and hold harmless BitoHRIS from claims arising from:
Service Usage
Your use of the Services
Terms Violation
Violation of these Terms
Employment Law Breach
Breach of employment or data protection laws
IP Infringement
Infringement of third-party rights
16. Suspension & Termination
Grounds for Suspension or Termination
BitoHRIS may suspend or terminate access:
- For violation of these Terms
- For non-payment of subscription fees
- For legal, security, or compliance reasons
Upon Termination
- Access to the Services will cease immediately
- Data may be deleted in accordance with the Privacy Policy
- Outstanding payments remain due and payable
17. Governing Law & Jurisdiction
Legal Framework
These Terms shall be governed by the laws of [Insert Jurisdiction], without regard to conflict-of-law principles. Any disputes arising from these Terms shall be resolved in the courts of [Insert Jurisdiction].
18. Changes to These Terms
BitoHRIS may update these Terms periodically to reflect changes in our services or legal requirements.
- Changes will be posted on this page with a revised "Last Updated" date
- Continued use of the Services after changes constitutes acceptance of the updated Terms
- For significant changes, we may notify administrators via email or in-app notification
Questions?
If you have any questions about these Terms & Conditions, please contact us at legal@paybito.com
